Important Changes to DOT’s DAMIS Submission Process

Beginning January 1, 2024, access to the DOT’s drug and alcohol MIS (DAMIS) will transition to Login.gov. As part of the transition, Login.gov requires multifactor authentication, which removes the ability for TPAs to submit this content for customers. Submissions must now be completed by the DOT-regulated employers themselves.

This update is specifically for DOT-regulated employers required to submit their annual drug and alcohol testing information. Agencies within the DOT, including the FTA, FRA, FMCSA, PHMSA, and FAA, will all be part of this change. We have included a table of submission requirements by modality at the end of this blog.

Next Steps – DOT Users

If you already have a Login.gov account, simply sign in as usual when the change takes effect.

If you are a DOT user and do not already have a Login.gov account:

1. Look out for an email or letter from the DOT containing a 32-digit code.

2. Visit the MIS website and enter that code.

3. You’ll be redirected to Login.gov, to create an account and verify your email.

4. After verification, you’ll set a password and choose at least one authentication method.

Key Takeaways:

• Effective January 1, 2024, all companies must make their own MIS submissions.
• DISA can no longer submit MIS data on behalf of companies.
• Users must set up a login.gov account by the end of November 2023.
• If you do not have this email, contractors can request a new Login.gov invitation for a new email address by sending a request to PHMSAPipelineDAMIS@dot.gov
• Before 2024, PHMSA will update the MIS Reporting Supplemental Instructions here.
• For forgotten usernames and passwords, please use the following link to contact the respective agency: https://damis.dot.gov/login/UserName.aspx

DISA is committed to making this transition as smooth as possible and will keep you informed every step of the way. Thank you for your attention to this important matter and for your continued compliance with DOT regulations.

Note 1: Each part 121 certificate holder: each calendar year

Entity with 50 or more employees performing safety-sensitive functions that conducts alcohol and drug misuse prevention programs: each calendar year

All aviation employers not included above: upon request from FAA

Note 2: More than 50 covered employees: each calendar year

50 or fewer covered employees: upon request from PHMSA

About Global HR Research

Global HR Research, a DISA company, has earned the trust of Fortune's Top 50, Forbes' Largest Private Companies, and Inc's Top 5000 companies across the U.S. by leveraging our employment screening technology and helping clients build and manage effective screening programs. Our advanced proprietary technology provides our customers with employment screening, compliance, risk management solutions, and comprehensive tools to help make better and quicker hiring decisions. These distinctions have consistently made GHRR a better alternative for their customers, providing better data intelligence, better technology, and better teams. In November 2022, DISA Global Solutions, the industry-leading provider of employee screening and compliance services, acquired GHRR.